Glossary

Combined Nomenclature :
A systematic list of goods descriptions based on the Harmonised System, used for the purposes of the Common Customs Tariff, external trade statistics and other Community policies (Article 1 of Regulation (EEC) No
2658/87, OJ L 256, 1987, p.1).

Country of origin :
The country where the goods originate. Goods that are wholly obtained or produced in a country originate in that country. Goods whose production involved more than one country are deemed to originate in the country where they underwent their last, substantial, economically justified processing or processing resulting in the manufacture of a new product.

Customs declaration :
The act whereby a person indicates, in the prescribed form and manner, a wish to place goods under a given customs procedure, with an indication, where appropriate, of any specific arrangements to be applied (Article 5 (12) of the Union Customs Code).

Intra-EU “imports” / intra-EU “exports” :
Imports from / exports to another Member State. Intrastat system The Intrastat system refers to the data collection system between the EU Member States, under which the trade data are directly collected from the traders via Intrastat declarations.

Goods :
All movable property, including electricity.

National statistical authority (NSA) :
Within the meaning of the Extrastat and Intrastat Regulations, the national
statistical institutes and other bodies responsible in each Member State
for producing international trade in goods statistics.

Provider of statistical information (PSI) :
Any business, ‘institutional’ body (e.g. public and non-profit institution,
school, hospital) or individual who provides statistical information.

Legal framework of intrastat

First of all, provision of intra-EU trade statistics (or Intrastat legislation) allow member states to choose, to a large extent, how to implement the Intrastat system. For example, which trade data to collect from the parties responsible for providing the statistical information (PSIs) and how.

Two regulations are in force:

Basic regulation

First, basic regulation coverage include, Regulation (EC) No 638/2004 of the European Parliament and of the Council amended by Regulation (EC) No 222/2009 of the European Parliament. Also, of the Council Commission Regulation (EU) No 1093/2013 Regulation (EC) No 659/2014 of the European Parliament and of the Council.

Implementing provisions

Second, implementing provisions include Commission Regulation (EC) No 1915/2005 amending Commission Regulation (EC) No 1982/2004. Furthermore, Commission Regulation (EU) No 91/2010 and Commission Regulation (EU) No 96/2010. Also, Commission Regulation (EU) No 1093/2013. This set of legal acts refers to as ‘Intrastat legislation’. The legal texts are available in full on the ‘Legislation’ page of the ‘International trade in goods’ section. You can find this information on the Eurostat website.

Who is liable for declaration?

Third, Intrastat stands for Intra-Community Trade Statistics given to the system that collects statistics on the trade in goods between member states. Furthermore, Intrastat replaces customs declarations as a source of trade statistics within the EU. Also, it exists throughout the EU and requirements are similar for all member states.

Intra-EU trade statistics are compiled from the Supplementary Declarations and estimations made using the information on VAT Returns.

All VAT liable taxpayers must file the Intrastat recapitulative statement on a monthly basis, providing that they have met the exemption threshold.

Also, those liable businesses must, over a legally set threshold, provide more detailed information on Intrastat. The application of the simplification threshold as defined in Article 10(5) of Regulation (EC) No 638/2004 is optional. As a result, it allows traders, whose annual trade value is above the exemption threshold but below the simplification threshold, to provide only a limited set of data or use a simplified commodity code.

Explanations

Fourth, the Intrastat system characteristics are as follows

intrastat_dispatch
intrastat_dispatch

While a dispatch declaration must be presented when transactions involving the release of goods to other EU countries to the value, once it reaches the legally set threshold were carried out in the prior year. Henceforth, a declaration must also be presented when this accumulated amount is reached during the same year.

intrastat_arrival
intrastat_arrival

Also, an introductory statement must also be presented when transactions involving the entry of goods from other EU countries have been carried out in the prior year, once it reaches the legally set threshold. Henceforth, a declaration must also be presented when this accumulated amount is reached during the same year.

Article 9 of Regulation (EC) No 638/2004

Finally, Article 9 of Regulation (EC) No 638/2004 defines the data elements that the national authorities need to collect:

  1. the individual identification number allocated to the party responsible for providing information in accordance with Article 214 of Directive 2006/112/EC (VAT number);
  2. the reference period;
  3. the flow (intra-EU arrivals, intra-EU dispatches);
  4. the commodity, identified by the eight-digit CN code;
  5. the partner member state;
  6. the value of the goods, being the taxable amount or the invoice value;
  7. the quantity of the goods; also,
  8. the nature of the transaction.

Furthermore, parties required to present declarations in a specific flow, who do not carry out any transactions for one month, must present a zero-transaction declaration for that month.

Henceforth, please note that some EU countries mix Statistic Declarations with European Community Sales List (ECSL), information declaration. In such cases (for example, France’s DEB), the trader will have to provide more information on the periodical report.

Also, please note that no exemption is explicitly given to Business to Consumer deliveries. However, the trader must provide Statistic Declaration for such transactions, unless the trader has receipt of a written agreement by the local competent authority.

Therefore, you can find two very complete sets of information that deeply cover this subject:

Due dates of Intrastat declarations in Europe

Electronic declarationpaper declaration
BelgiumCalendar days20— 
BulgariaCalendar days14, 20 (¹)— 
Czech RepublicWorking days1210
DenmarkWorking days10— 
GermanyWorking days10— 
EstoniaCalendar days1414
IrelandCalendar days2323
GreeceCalendar days30-3130-31 
SpainCalendar days1212
FranceWorking days1010
CroatiaCalendar days15— 
ItalyCalendar days25— 
CyprusCalendar days1010
LatviaCalendar days1010
LithuaniaWorking days1010
LuxembourgWorking days1616
HungaryCalendar days15— 
MaltaWorking days1010
NetherlandsWorking days1010
AustriaWorking days1010
PolandCalendar days1010
PortugalCalendar days1515
RomaniaCalendar days15
SloveniaCalendar days15
SlovakiaCalendar days15— 
FinlandWorking days10— 
SwedenWorking days10— 
United KingdomCalendar days21
— No paper declaration
(¹) Only for the PSIs with an acquired “current” obligation, within a calendar year reporting for the first reference period.

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